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Customs clearance

Mainfreight offers customs clearance for both your road transport shipments and Air & Ocean shipments. If you are looking for successful customs clearances, please consider this:

Commercial invoice
  • The following items must be included on the commercial invoice:
  • Goods description including statistic codes (HS-codes)
  • Gross & nett weight; packaging types and amount
  • Packing list
  • Value per piece and the Total value of the shipment
  • Currency of the transaction
  • Country of origin and destination
  • Name and address of importer and exporter
  • Bank details of the importer and exporter
  • Delivery conditions (Incoterms)
  • Date of issue

Cargo letter

Always use an original CMR cargo letter for shipments to non EU countries.

Certificate of Origin

This is a certificate under the “Multi-Fibre Agreement” was required on imports of textiles in the European Union. It was issued by the local authorities in the country of origin.

These certificates are as of October 24, 2011 is no longer needed so it is no longer necessary for these certificates can be requested abroad.

For more information about the Certificate of Origin; www.douane.nl

Eori-nummer

Economic Operators Registration and Identification number.

Since January 31, 2010, all companines in the Netherlands awarded and EORI number, this number is mandatory identification used in the data with Customs.

For more information: www.douane.nl/zakelijk/eori/en/

GSP - Generalized System of Preferences

GSP - Form A / EUR-1 / ATR:

The European Union has in many countries a system with respect to off duty. To claim this discount must be in an import declaration Form-A, EUR-1 certificate or ATR are discussed. Which certificate is applicable, and how much the reduction in import duties has to do with where the goods produced.


For more information about this topic; www.douane.nl/en

Limited Fiscal Representation

Limited fiscal representation allows goods to be imported into the EU without paying import VAT. This offers a significant liquidity advantage. Limited fiscal representation can be used when goods are imported into one EU member state having been sold to a company in another EU member state. For example, a US company sells goods to a German company and ships them to the harbor in Rotterdam or the airport in Amsterdam, the Netherlands.

With the Limited Fiscal Representation we can act as a fiscal agent for companies who import goods into the EU.

For more information about this topic; www.fenex.nl
(In Dutch)

Veterinary products

Veterinary products are:

  • Live animals
  • Products of animal origin (e.g. meat, fish, wild and feed)
  • Food (e.g. vegetables, dried fruit, spices, nuts and seeds)


When importing these products are often special measures taken in connection with the protection of public health. Here one must think of the time providing the appropriate paperwork (health, ingredients lists etc,), inspection by the FDA and Customs: The VWA also carries out checks on consumer products like toys, Christmas lights and electrical appliances.

For more information:
www.douane.nl/zakelijk/vgem/en/ and http://www.vwa.nl/english

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