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EDI Integration

What is EDI

Electronic Data Interchange is the exchange of documents in an electronic format between our customers and us. Moving to an electronic document exchange can benefit your businesses by reducing costs, increasing processing speed and reduced errors.

Sharing documents made easy

EDI Integration is an ideal solution for streamlining your operations and ensuring we have your freight information as soon as it’s available. We have the ability to receive and process freight information sent directly from our customer’s third party ERP system. All that’s required is that we are sent the information in a structured file via email or FTP (File Transfer Protocol).

The benefits of EDI integration are:

  • Detail received is correct - The type, description, address detail, size and weight are entered correctly decreasing the likelihood of there being any errors
  • Pickup and delivery planning starts when the information comes in ensuring we get your freight picked up and delivered on time
  • Automatic processes - Information sent electronically can be used to activate automatic processes which will streamline the entire freight movement. E.g. Pickup creation

Our EDI Options

We have three easy EDI integration processes making it easy to find an option that suits you and your business:

1. Manual data entry and upload to our system

  • Enter consignment note details in FremanWeb manually
  • All information such as sender and receiver details, products and DG classes are saved for quick data entry of future consignments
  • Consignment data is uploaded to our system once you have PRINTED you consignment note

2. EDI direct into our system

This options does not require the use of FremanWeb but controlled by the ability of your system ‘talking’ to our system

Consignment data is sent to Mainfreight from your IT system and imported directly into Maintrak via E-Notes

  • You send the files to us via email
  • Files must be in XML format and meet our specifications
  • Suburb and city data MUST match our list of supporting suburbs and cities

You will be required to print and provide all documentation to accompany your freight

  • Consignment Notes
  • Freight Labels
  • Correct Dangerous Goods documentation if required.

3. EDI into FremanWeb

This process allows you to import your consignment note details into FremanWeb, eliminating the manual data entry process

Consignment data is sent to Mainfreight from you IT system and imported directly into your FremanWeb consignment review screen

  • You send the files to us via email
  • Files must be in XML format and meet our specifications
  • Suburb and city data MUST match our list of supporting suburbs and cities

In the Consignment Review page a printer icon will appear next to the consignment note number to confirm the details have been imported correctly

You will be able to amended the details in FremanWeb if required

Getting Started

This is available to all Mainfreight customers just make sure you:

  • Have the ability to send and receive XML messages
  • Set up with our standard rating structure
  • Use Mainfreight’s rating suburbs and locations

To get the full specification, please contact account manager for more information